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Constitution and By-Laws
Kansas County Highway Association
Constitution and By-Laws 
(As adopted on November 21, 2006)

Constitution

ARTICLE I – Name and Object

Section 1: The Name of this organization shall be the Kansas County Highway Association.

Section 2: Its object shall be the advancement of engineering knowledge and practice as it particularly applies to county highway and bridge systems; the use of sound management principles; the improvement of the office and welfare of county engineers and highway department administrators; and to afford an exchange of sound, progressive, and conscientious engineering principles in meetings, seminars and through publications.

Section 3: It shall be affiliated with the Kansas Association of Counties. KCHA may choose to affiliate itself with other County, State or National Associations on the recommendation of the Executive Committee and approval by a majority of the members present at the Annual Meeting. It shall receive an affirmation vote of not less than twenty-five (25) voting members.

ARTICLE II – Membership

Section 1: All individuals employed as a County Engineer or in a highway department administrative
capacity by a county shall be eligible for membership. Membership shall be categorized as Professional Engineer Member, Certified Member, and Member.

Section 2: Only a Professional Engineer Member, Certified Member, or Member from a county who
subscribes to the Constitution and By-Laws of the Association as evidenced by payment of current
dues shall be a Voting Member. There shall be a maximum of one vote per county.

Section 3: A sponsoring member is defined to be any person, firm, partnership, joint venture, or
Corporation who is not qualified as a member as stated in Article II, Sections 1 and 2 of the
Constitution, Sponsoring membership must be approved by the favorable action of the Executive
Committee of KCHA. Sponsoring member is not a voting member.

Section 4: The Chief of the Bureau of Local Projects, two assistants and staff of his/her
choosing shall be honorary and ex-officio members. Honorary and ex offico members are not
voting members.

Section 5: Retired members, who wish to retain membership in KCHA, must be approved by the
favorable action of the Executive Committee of KCHA. Retired members will be exempt from
the payment of Association membership fees and are not voting members.

Section 6: Representatives of Kansas Local Technical Assistance Program, (LTAP) may be honorary
members as approved by the favorable action of the Executive Committee of KCHA. Honorary
members are not voting members.

Section 7: Those who wish to obtain Honorary Membership in KCHA other than those listed above,
shall petition, in writing, to the Executive Committee. Membership will be approved on the favorable
action of the Executive Committee. Honorary members are not voting members.

Section 8: Other Distinguished officials as approved by the Executive Committee.

ARTICLE III – Dues

Section 1: There shall be no entry fee.

Section 2: The dues of each member shall not be less than $10.00 per year nor more than $125.00
per year.

ARTICLE IV – Officers

Section 1: The officers shall be a President, a President-Elect and a Secretary-Treasurer, who with the District Vice-Presidents, the State NACE Director and FHWA Local Road Coordinator shall be the Executive Committee.

Section 2: Officers shall be elected at the Annual Meeting. The incumbent President-Elect shall
automatically advance to the office of President. Their one year term of office shall begin at the close
of the Annual Meeting and continue until their successors are elected.

Section 3: Beginning in 1984 a director shall be elected every three (3) years from a majority of those
present at the annual meeting of the KCHA. This officer is to serve a three (3) year term on the Board
of Directors of the National Association of County Engineers.

Section 4: Beginning in 2007 a FHWA Local Road Coordinator shall be elected every three (3) years from a majority of those present at the annual meeting of the KCHA.

Section 5: A vacancy in the office of President shall be filled by the President-Elect. Other vacancies shall be filled for the unexpired term by the Executive Committee.

ARTICLE V – Amendments

Section 1: This constitution shall be adopted or amended only by the following procedures:

a. The proposed amendment(s) shall only address a single Section or Sub-Section and any other Section or Sub-Sections affected by said proposed amendment(s).
b. The proposed amendment(s) (with rationale) shall be presented to the President in a written petition signed by 5 members no later than August 1st.
c. The President shall submit the proposed amendment(s) to the Constitution and By-Laws Committee no later than September 1st, for review as to proper form and to ascertain if the proposed amendment(s) conflicts with any other existing Article.
d. Proposed amendment(s) may also be presented to the Constitution and By-Laws Committee by written direction of the Executive Committee, no later than September 1st.
e. The Constitution and By-Laws Committee shall submit a recommendation on the proposed amendment(s) to the President no later than November 1st. The President shall provide copies of said amendment(s) to the general membership prior to the annual meeting.
f. The proposed amendment(s) shall be voted upon by a majority of the members present at the annual meeting. To pass, it shall receive an affirmative vote of not less than twenty-five (25) voting members.
g. The proposed amendment(s), if passed, will become effective at the close of the annual meeting.

Section 2: Changes to a proposed amendment may be introduced from the floor, by a member as defined in Article II, Section 1 of the Constitution, if said change does not alter the intent of the proposed amendment, as determined by the President.

ARTICLE VI – ARTBA, AASHTO & NACE Affiliation

Section 1: This Association shall encourage affiliation of the members with the American Road and
Transportation Builders Association, the American Association of State Highway and Transportation
Officials, and the National Association of County Engineers.


By-Laws


ARTICLE I – Dues

Section 1: The annual dues per county for all members of the Association shall be payable in advance
of the Annual Meeting date of each year.

Section 2: The Secretary-Treasurer shall bill the current ARTBA and NACE dues to each member at
the same time as he bills the Association dues.

ARTICLE II – Nomination & Election of Officers

Section 1: The Association shall elect a Nominating Committee of not less than three (3) members at
the Annual Meeting to serve for the ensuing year.

Section 2: The Nominating Committee shall choose one or more candidates for nomination to the
Office of President-Elect and Secretary-Treasurer as prescribed by the Constitution and obtain the
consent of the nominees to serve if elected. In addition, candidates may be nominated by written
petition containing ten (10) signatures of Voting Members.

Section 3: The Nominating Committee shall secure from each of the Districts prior to the Annual
Meeting the nominees for District Vice-Presidents.


ARTICLE III – Committees

Section 1: Committees deemed necessary from time to time shall be composed of members appointed by the President.

Section 2: The following committees shall be composed of members appointed as necessary: KDOT
Liaison, Design and Maintenance Standards, Constitution and By-Laws, Land Survey, Legislative,
Memorials, Awards, Young Engineers Association, Solid Waste, Professional Development, Road Scholar, Website.

Section 3: The Representative to the KAC Governing Board shall be appointed to a two year term.
This term shall end in even numbered years at the conclusion of the Annual Meeting. No one
member shall hold this position more than two terms.

Section 4: An Auditing Committee of three members shall be nominated and elected from the floor at
each KCHA Spring Meeting. This committee shall, at the Annual Meeting, examine the accounts of the Executive Committee outgoing and report their findings to the Annual Meeting.

ARTICLE IV – Meetings

Section 1: The KCHA Annual Meeting shall be defined as the meeting of the general
membership which is held in the fall of each year.

Section 2: In addition to the Annual Meeting, at least one meeting shall be held each year in each
district under the direction of the District Vice-President.

Section 3: The Executive Committee shall meet at least twice each year in addition to the Annual
Meeting.

Section 4: Notice of each meeting of the Association shall be sent to each member.

Section 5: The annual meeting shall include at least the following agenda items:
Call to Order
Reading of the Previous Minutes
Treasurer Report
Audit Committee Report
Election of Nomination Committee
KAC Report
NACE Report
FHWA Local Road Coordinator Report
Standing Committee Reports
Nomination of Officers
New Business (as submitted by the President)
Unfinished Business
Presentation of Awards
Installation of Officers
Presentation and Approval of the KCHA annual budget for the following year

Section 6: The annual meeting shall be conducted under Roberts Rules of Order when handling official business, as interpreted by the President.

ARTICLE V – Districts

Section 1: For the purpose of electing District Vice-Presidents of the Association, all members shall be allocated to districts. The number of districts shall be six (6). Districts shall conform to the six Districts of the Kansas Department of Transportation.

Section 2: A candidate for the office of District Vice-President shall be nominated at the fall district
meeting for each of the districts as outlined in Section 3. This nomination shall be transmitted to the
Nominating committee of the Association prior to the Annual Meeting.

Section 3: District Vice-President shall be elected at the Annual Meeting for a term of two (2) years.
These terms shall begin January 1, for the ensuing year. Even numbered districts shall elect in odd
numbered years and odd numbered districts shall elect in even numbered years.

ARTICLE VI – Amendments

Section 1: By-Laws may be adopted or amended only by the following procedures:

a. The proposed amendment shall only address a single Section or Sub-Section and any other Section or Sub-Sections affected by said proposed change.
b. The proposed amendment(s) (with rationale) shall be presented to the President in a written petition signed by 5 members no later than August 1st.
c. The President shall submit the proposed amendment(s) to the Constitution and By-Laws Committee no later than September 1st, for review as to proper form and to ascertain if the proposed amendment conflicts with any other existing Article.
d. Proposed amendment(s) may also be presented to the Constitution and By-Laws Committee by written direction of the Executive Committee, no later than September 1st.
e. The Constitution and By-Laws Committee shall submit a recommendation on the proposed amendment(s) to the President no later than November 1st. The President will provide copies of said amendment(s) to the general membership prior to the annual meeting.
f. The proposed amendment shall be voted upon by a majority of the members present at the annual meeting. To pass it shall receive an affirmative vote of not less than twenty-five (25) voting members.
g. The proposed amendment(s), if passed, will become effective at the close of the annual meeting.

Section 2: Changes to a proposed amendment may be introduced from the floor by a member as defined in Article II, Section 1 of the Constitution, if said change does not alter the intent of the proposed amendment, as determined by the President.

ARTICLE VII – By-Laws

Section 1: The Association may adopt By-Laws consistent with this Constitution for the guidance of
members and officers.